Minutes of the monthly meeting of Waterbeach Parish Council held on Tuesday, 3rd February, 2004 at 7.30 p.m. in the New Pavilion.
Present: Mr. D. Benton; Mrs. J. Cornwell; Dr. C. Grant; Mr. W. Grant; Mr. D. Halsey; Mr. P. Jones; Mrs. S. Kay; Mr. M. Leeke, (Chairman); Mr. R. Lovett; Mrs. N. OHoro; Mr. W. Saberton; Mr. A. Shipp; Mr. A. Wright.
In attendance: Cllr. Mrs. J. Coston, the Clerk.
The Minutes of the meeting were approved.
Security light on garage this has now been shielded to deflect light away from the basketball court.
Station Road double yellow lines Mrs. Kay agreed the plans with the addition of double yellow lines in front of 49 Station Road joining the existing to the proposed. Confirmation had been sent to CCC, Highways Department.
The Minutes of the meeting were approved with the addition that Mr. Lovett had declared an interest in 2.iv., planning application for 13 Pieces Lane.
There were no matters arising.
The Minutes of the meeting were approved.
Bowls Club path a specific amount had not been included in the precept budget as no information had been received by the Clerk. Mr. Wright agreed to contact the Bowls Club again for the information.
Following consideration of items 9 and 10 on the agenda Mr. Leeke proposed that a precept of £85,000 for 2004/2005 should be made. Agreed.
Chittering street light adjacent to bus stop CCC had offered to install a solar powered street light at a cost of £2000, to grant 50% provided that the work was put in hand immediately and to adopt the light. The Clerk, after consultation with Mrs. Cornwell, Dr. Grant and Mr. Williamson had instructed CCC to proceed with the work. The Clerk had also had discussion with SCDC and subsequently applied for a grant.
An estimate of £3475 for an aerator complete with 150mm slitting blades and C tines had been received from M. Weatherhead. Peck & Co estimate for same specification machine is £3688.60. It was agreed that this piece of equipment should be ordered from M. Weatherhead.
Mr. Shipp proposed that club fees be increased by 20% in the 2004/2005 season and reviewed annually in future. Agreed. The budget figures were amended accordingly.
Colts teams there are currently five teams playing a total of approximately fifty five games a season. Mr. Grant proposed that discussions are held with the colts teams to agree a nominal charge. Mr. Shipp proposed that the colts teams continue to play free of charge. It was agreed that no charge would be made to the colts teams.
Youth club - £7.50 per youth club session is currently charged. It was agreed that a 20% increase should effected immediately and that negotiations should be held with Connexions regarding fees for the use of the portacabin for the drop-in sessions and related use.
It was agreed that the fees should in future be in line with the Church of England Table of Parochial Fees where appropriate. In addition Exclusive Rights of Burial would be half of the interment fee, interment of children over one would be £50, interment of stillborn infants and up to one would be free.
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The Clerk would suggest dates of 17th and 24th to Mr. Williamson. The Clerk would obtain model financial regulations from Mr. Williamson.
The comments of the Recreation Ground Users Committee held on 27th January were read by the
Clerk and considered along side the advantages and disadvantages of the old and new pavilion site as tabled by Waterbeach Youth and Community Building Committee. Mr. Shipp stated that there may be a problem with sewerage if the old pavilion site is used.
Dr. Grant suggested that the old pavilion is retained for connexions and any other required use and a new basic structure linked to it for the youth club use. It was agreed in principle, for 12: against 1 that the preferred option of the parish council for the siting of a new youth/community building is the old pavilion site. It was agreed that more information is required regarding funding in the light of the old pavilion being demolished for completely new against an increase in the complex.
Status of Waterbeach Youth and Community Building Committee it was agreed that the committee is a separate entity which has chosen to involve the parish council.
There are no further applications.
Environment Agency proposed flood alleviation scheme for Whitmore Way. Concern over the length of the consultation period, that the scheme does not provide for protection to the car park or caravan park. Suggestion that a meeting is held with all trustees.
CALC bulletin and training course booking forms.
CALC renewal of Association of Burial Authorities membership
CCC- guided bus newsletter.
CCC Highway review
CCC Camlearn
Cambridgeshire & Peterborough Fire Authority 2004/2005 precept
Cambridgeshire Police Authority Budget Consultation 2004/2005
BT proposed removal of telephone kiosk on Bannold Road
Cambridgreshire Constabulary Histon Sector newsletter.
SCDC Directory of Opportunities for Older Adults
SCDC Maintenance of Open Spaces in South Cambridgeshire Village. Point out to SCDC that grass cutting in Denson Close is not carried out to a very high standard with the grass not collected. Other maintenance work to the open spaces is not of a very high standard.
SCDC Notice of Intention to Adopt Local Plan no. 2.
SCDC, lands officer Shire Homes would arrange a temporary repair of fence on boundary of Chapel Close and recreation ground as there is evidence that it was originally erected by SCDC.
SCDC/CCC Community Safety Partnership
Macmillan Cancer Relief sponsored riverside walk
Cambridgeshire Local Access Forum
East Anglian Air Ambulance appeal for donation.
Ramblers Association offer to carry out work on footpath network. David Armstrong, PP3 coordinator request that they carry out some work on footpaths 14, 16, 17 and 18.
Mr. Shipp proposed, seconded by Mr. Benton that the accounts be paid as presented.
Waterbeach Almshouse Charity there is now a vacant dwelling for which there is a prospective occupant.
Youth Club an Ofsted inspection was held on 2nd February.
Primary School an Ofsted inspection is to be carried out after half term.
Cllr. Jane Coston had met with Stuart Mallott, CCC Highways regarding (i) the bollards at the junction of Denny End Road and A.10 which will repaired soon, (ii) ditch in Denny End Road which is not flowing and causing flooding on Defence Estate land. This is due to a problem with an Anglian Water culvert (iii) site lines at Q8 garage.
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Station car park - to be extended in the spring and the lights repaired week beginning 9th February.
Cllr. Coston has requested the accident reports for all junctions on the A10.
Northern Fringe - Cllr. Mrs. Coston is arranging a meeting.
School entrance - new yellow line markings have been installed and flashing lights will be installed in March/April.
Cycleway to Research Park work on this is to commence shortly.
Lights on green Cllr. Mrs. Coston is contacting those concerned in repairing these lights.
Footway - Cllr. Mrs. Coston asked for suggestions of areas of footways which needed maintenance.
Chittering - problems regarding sewerage are still happening
- Rubbish is moved onto the Waste Recycling area on a Sunday and not being buried. Mrs. Cornwell would contact the Environment Agency.
Long Drove the road surface is again in need of attention. Cllr. Mrs. Coston would have a visit with Stuart Mallott.
Pot holes in Burgess Drove Cllr. Mrs. Coston would show Stuart Mallott.
Ditches alongside Clayhithe Road and the bridleway to the Town Holt off Clayhithe Road. The Halcrow Report had stated that these need clearing. Stuart Mallott had been informed by Environment Agency that they should be cleared. Cllr. Mrs. Coston would pursue this matter, she was informed that it was thought that the responsibility lay with CCC Farms not Highways.
Cemetery it was reported that the roadway is need of attention. The Clerk stated that the matter is in hand and a figure included in the final quarter to carry out repair work. The owners of the leylandii planted between the cemetery wall and their larch lap fence should be contacted stating the trees should not be allowed to exceed the height of the fence and they would be responsible for any damage the trees cause to that part of the wall.
Horse chestnut tree overhanging the basketball court Acacia Tree Surgery would be asked for advice on the trimming of the tree.
The Council accepted the four oak trees which Mr. Wright has. They will be planted in suitable locations on the recreation ground.
The meeting ended at 9.50 p.m.
Chairman Date .
Minutes of the meeting of Waterbeach Parish Council held on Tuesday, 17th February, 2004 in the New Pavilion.
Present: Mrs. J. Cornwell; Dr. C. Grant; Mr. D. Halsey; Mrs. S. Kay; Mr. W. Saberton; Mr. A. Shipp; Mr. A. Wright(Chairman).
In attendance: the Clerk.
1. Apologies: Mr. D. Benton; Mr. W. Grant; Mr. P. Jones;
Mr. M. Leeke; Mr. M. Williamson; Mrs. N. OHoro;
2. Planning
Applications:
i. Houston Crest Properties (UK) Ltd., Landbeach Lakes hotel Refused.
Inappropriate and overdevelopment. The outline permission for a hotel on the research park negates need for another such development. Access is unacceptable unsafe due to close proximity of bend and roundabout insufficient room to put another roundabout for a large development (in keeping with requirements for Donarbon and research park). Concern over additional lose to environment and wildlife habitat.
ii. N. Lock, land adjacent 66 Bannold Road amendment. Agreed
iii. Cambridge CommunityChurch, 51 Pembroke Avenue change of use from warehouse to use for public worship, assembly and leisure. Refused.
Inappropriate change of use. This site is a place of employment. Council consider that it is vital to retain working premises to retain the opportunity for residents to work in their village of abode thus reducing traffic on A10 etc. and protecting the environment. Local/neighbouring businesses who may have been interested in acquiring the property were not aware of the sale. Evidence of other
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interested parties therefore obviously there is still a need for current use.
iv. Mr. Mrs. Holland, 48 Way Lane conversion of garage and extension to form study/bedroom. Refused. Inadequate parking on site. Concern that there is not sufficient room to turn a car round on the site causing reversing into road near an already difficult corner.
v. Mr. Hawes, 40 Bannold Road pollard two limes. Agreed.
vi. Heddon Management Ltd., r/o 12 Pieces Lane. Revised road layout scheme reduced to 8 dwellings. Agreed.
vii. Mr. Mrs. Petchell, Vicarage Farm, Chittering extension. Approved.
SCDC replies:
Approved:
Scotttish & Newcastle, Bridge Hotel, Clayhithe 8 lampposts
Scottish & Newcastle, Bridge Hotel, Clayhithe new signage
Mr. S. Barry, 34 Bannold Road porch
Mr. Mrs. Barry, 34 Bannold Road erection of annexe
Kissruck Properties, Panther Taxi Site, Convent Drive erection of 3 Business units (Class B1a, B and C)
P. Munro, 48 Denny End Road details of reserved matters for 2 houses
Mr. Mrs. Shevlin, 4 Pieces Terrace extension.
C. Flitton, 87 Cambridge Road extension.
Notice of Appeal: Mr. Mrs. Nicol, 111 Cambridge Road
3. Financial
Regulations:
The Model Financial Regulations as produced by NALC were considered and amended as considered relevant to Waterbeach Parish Council. The amendments to the model will be made and the financial regulations as recommended will be circulated by the Clerk to the Parish Councillors for adoption at the council meeting on 2nd March.
4. Recreation
Ground minutes of Recreation Ground Committee circulated:
The Minutes of the meeting of the Recreation Ground Committee as produced by the new secretary, Sarah Bearpark were discussed and the points made noted as follows:
Drainage survey/purchase of aerator:
The Clerk had placed an order for an aerator as agreed at the meeting of the Council on 3rd February. The Clerk had contacted the Football Association. Application for funding is at present closed, information will be sent to the Clerk as soon as funding is again available as the advice is that funding for such equipment could be available.
Job description for new ground:
Contract of Employment and job descriptions had been obtained by the Clerk from Sawston and Impington Parish Council and the Institute of Groundsmanship. The working party of the parish council set up to consider grounds care would consider this information alongside the suggestions of job description made by the sports club. An advertisement was suggested that an advertisement be placed at the College of West Anglia.
Increase in fees:
Letters had been sent to all clubs regarding future increase.
Groomfields contact:
It was considered that it would not be necessary to contact Groomfields.
PAT testing:
It was noted that the two un-used urns had not yet been removed and that the urn in the kitchen area had not yet been PAT testing. It was agreed that the situation had to be resolved by the end of February, 2004 otherwise they would all be removed.
It was agreed that the Bowls Club should acquire their own kettles and that the hoover located in the old pavilion should be shared during the bowls season.
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Youth Club building:
The comments of the Recreation Ground Committee were
noted. It had been agreed at the
meeting of the council on 3rd February that the councils preferred
siting of the youth club is in the area of the old pavilion.
Changing rooms:
New boot brushes have been installed in front of the pavilion.
Skatepark fence:
Councillors were asked to look at the fence at the back of skate park and report to the meeting of the Council on 2nd March.
Dogs:
Additional sign as requested three signs for the official entrances to the recreation ground had been included in the 2004/2005 budget It was agreed that the gap in the car park hedge created by pedestrians should be closed and more hedging planted.
Emergency access:
The Council agreed to carry out a risk assessment regarding this matter.
Accident book:
The Council require that the accident book is filled in as the columns indicate in order that records are kept of first aid usage and that the first aid box is kept stocked to its original contents. The appropriate statutory bodies regarding regulations on accident recording would be contacted by the Clerk.
Other recreation ground matters:
Bowls Club path the quotes obtained by the Bowls Club for work on the path surrounding the bowls green had been sent to Mr. Wright and forwarded to the Clerk. Quotes to remove existing tarmac and (i) replace with 40mm base course and 20mm top coat tarmac for a cost of £8190 and (ii) replace with paving slab for the cost of £7850. It had been decided that the Clerk should contact Ringway for advice on remedial work on the path. The Clerk had met with a representative on 16th February and obtained a verbal estimate of £1720 which would be put in writing. It was agreed that the matter would discussed as an agenda item on 2nd March.
Colts Football end of season Tournament/Beer festival a letter had been received from Philip Law. This would be discussed at the meeting on 2nd March.
Electricity meters the Clerk had obtained a quote as requested for the installation of separate electricity meters for the youth club and the bowls pavilion. It was agreed that the quote of £471.60 from Brian Langley & Son should be accepted.
The meeting ended at 9.45 p.m.
Chairman Date .
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