Minutes of the Annual Meeting of Waterbeach Parish Council held on Tuesday, 4th May, 2004 at 7.30 p.m. in the New Pavilion.

Present: Mr. D. Benton; Mr. N. Brown; Dr. C. Grant; Mr. D. Halsey; Mrs. N. O’Horo; Mr. P. Jones; Mrs. S. Kay; Mr. M. Leeke Mr. W. Saberton; Mr. Williamson; Mr. A. Wright (Chairman)

In attendance:  Cllr. Mrs. J. Coston, the Clerk and one member of the public

Matters raised by members of the public:

There were no matters raised by members of the public.

  1. To elect a Chairman:

Mr. M. Williamson proposed that Mr. Wright be Chairman, seconded by Mr. N. Brown and agreed.

  1. Apologies:   

Mrs. J. Cornwell; Mr. W. Grant; Mr. A. Shipp.

  1. To elect a Vice Chairman:

Mr. D. Benton proposed that Mr. Williamson be Vice-Chairman, seconded by Mr. M. Leeke and agreed.

  1. To elect members of:

i.        The planning committee

It was agreed that Mr. N. Brown, Dr. C. Grant, Mr. D. Halsey, Mrs. N. O’Horo, Mr. A. Shipp and the chairman and vice chairman form the planning committee.

ii.      The finance committee

It was agreed that Mr. W. Grant, Mrs. S. Kay, Mr. M. Leeke, Mr. A. Shipp, the chairman and the vice chairman form the finance committee.

iii.    The recreation ground user’s committee

It was agreed that Mr. N. Brown, Mr. P. Jones, Mrs. S. Kay and Mr. M. Williamson be on the recreation ground user’s committee.

iv.    The highways committee

It was agreed that Mr. D. Benton, Mr. N. Brown, Mr. P. Jones, Mr. M. Leeke, Mr. W. Saberton, the chairman and the vice chairman form the highways committee. 

  1. To elect officers:

i.        Trees:  it was agreed that Mr. Shipp continue as tree officer.

ii.       Footpaths:  it was agreed that Mr. Armstrong be asked if he was willing to continue as P3 officer.

iii.    Community Association:  It was agreed that Mr. Halsey be the Council’s Community Association Representative.  He would let the Association know and request that he receives agendas for the meetings.

iv.    Patch Planning:  left vacant until situation regarding meetings is established.

v.      Twinning:  It was agreed that Mrs. Gooding be asked if she would be the Council’s representative.

vi.     Charity Football:  It was agreed that the chairman and vice chairman attend any meeting that are held.

vii.  Youth:  It was agreed that Mrs. Kay continue as representative.

viii.            Play Area:  It was agreed that Mrs. Kay continue as representative.

ix.    CALC:  It was agreed that Mrs. Kay be the council’s representative.  Mr. Williamson agreed to inform CALC.

  1. To approve the minutes of the meeting held on 6th April, 2004:

The Minutes of the meeting held on 6th April were agreed and signed.  The Chairman requested that amendments to the Minutes be notified to the Clerk before the meeting at which they are to be signed.

  1. Matters arising from the Minutes of the meeting held on 6th April, 2004:

Clayhithe Road ditches – Mr. Saberton and Dr. Grant had met with Mr. Matthews, Environmental Officer at SCDC who had promised to try and persuade CCC to clear the ditches.  It was agreed that this should be on the June meeting agenda.

Rates:  Dr. Grant continues to liase with Mr. Vine who hopes to reach some kind of agreement before the settlement date at the end of May.

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Way Lane pedestrian access to school – Dr. Grant, Mr. Saberton and Mr. Wright would meet to discuss this.  Mr. Wright would arrange a suitable time.

  1. To approve the Minutes of the meeting held on 20th April, 2004:

The Minutes of the meeting held on 20th April were approved and signed.

  1. Matters arising from the Minutes of the meeting held on 20th April, 2004:

It is believed that the post holders around the football pitch have been removed.  Mr. Halsey agreed to make sure that the work necessary had been carried out satisfactorily.

Spring maintenance to cricket square – there is concern that the work invoiced by the contractor has not been carried out.  Before payment of the invoice the Clerk should request a breakdown of work carried out, a copy of the contractor’s insurance certificates and spraying certificates.  The Council are also concerned that spraying of the square was carried out by a member of the cricket club.  This would be raised at the next Recreation Ground User’s Committee.

  1. To arrange dates for:

i.        inspection of recreation ground – it was agreed that this would be held on 15th June, at 6.30.p.m.  meeting in the recreation ground car park

ii.      village green, cemetery, industrial area and Chittering – it was agreed that this would be held on 22nd June at 7.00 p.m. meeting next to the village sign.

iii.    meeting to discuss youth provision – it was agreed that a meeting would be arranged with Geoff Redhead, Fen Edge Patch and Way at the beginning of July.

  1. Cemetery:

It was agreed that the wall would be looked at on the inspection and consideration to the work which needs to be carried out.  Further investigations would be made into commercial skips.

  1. Superannuation – Additional Voluntary Contributions:

A letter had been received from CCC .  Mr. Williamson agreed to show it to CALC and ask for their advice.

  1. To appoint an internal auditor:

It was agreed that Mr. N. Sloman of Money Matters be re-appointed as internal auditor.

  1. Planning Matters:

i.  Mr. & Mrs. Chester, 53 Winfold Road – extension.  Agreed subject to neighbours.

  1. Correspondence:

Kember Loudon Williams – proposed liaison meeting. The Clerk would suggest date of 14th June.

Waterbeach Colts Football Club – proposed end of season beer tournament.  It was agreed that self contained toilets should be hired by the football club for the event.  It was noted that the drinks licence is from 6 – 10.30 p.m on 21st MAY, 2 – 10.30 p.m. 22nd May and 12 – 4 p.m. on 23rd May

It had not been made clear to the Council that the licence would be to 10.30p.m., they had been led to believe that the event would finish at 9.30 p.m. Since this is the case the Club should be asked to be doubly aware of neighbouring residents.

Environment Agency – copy of planning application notice to owners.

Suzanne McBride, Waterbeach Toddler Playgroup – pre-school facilities in Waterbeach, 106 agreement payments and funding. The clerk had suggested that Mrs. McBride contact the Community Youth Building Committee. It was agreed that the Parish Council should write to SCDC to find out at what stage they should be discussing 106 agreements on the Bannold Road development.  It was suggested that Mrs. McBride should research 106 agreements at SCDC.

CCC – periodic electoral review

CCC – change in relation to governors who were nominated by parish councils.

CCC – P3 grant of £206

S-Tech – suggestion that motor policy is reviewed.

SCDC – Design Guide to be produced to ensure delivery of sensitively and appropriately designed sustainable developments.

SCDC – travellers meeting to be held on 20th May

Moore Stephens – annual audit called for 1 August.

CALC –Quality & Town Council initiative update.

Thomson Webb & Corfield – license application at Travellers Rest, Chittering – Approved.

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Waddelow Residents Group – i. Suggestion of Clare Close grassed area being made into a play area for the group.  On passed experience of the area the Council could not agree to this.  ii.  Request for more litter bins and dog litter bins in the area.  The Council were prepared to discuss this with the group at their next meeting and consider it for the next financial year.  iii.  Copy of letter to SCDC re. Need for play areas within in developments and request that it is considered in Bannold Road planning. 

  1. Approval of Accounts:

It was agreed that the cheques be signed as presented with the exception of the amount to Turfcare.

  1. Representatives Report.

The site at the Travellers Rest, Chittering had now been fenced by the owners.  The Council fence on which  it been suggested that trellis was put was too rotten.  The wall alongside the drive way and the fence would be looked at on 22nd June.

Library – new furniture which had been ordered was gradually arriving and being installed.  A stall is to be held at the Feast.  Volunteers to assist are needed.

Backstile footpath – Cllr. Mrs. Coston reported that the first 50 metres are to be repaired and the rest put in for repair next year.

A CCC Highways officer is to meet Cllr. Mrs. Coston re. Roads in Chittering.  Mr. Brown would also attend.

Most of the double yellow lines in Station Road had been painted although there are some issues concerning them.  The double yellow lines in around the rest of the village had also been painted.

Northern Fringe – a meeting had been held which had highlighted the issues which probably lead to gridlock.  Further meetings are to be held in June and September.

The A14 cycle bridge is to open on 18th May.

  1. Village Matters.

Parking in lay-by opposite Village Store.  It was suggested that limited parking should be introduced.  It was agreed that this and other suggestions relating to parking in the centre of the village could be looked at on 22nd June and possibly the highways committee could discuss at a later date.

Pavilion keys – a sports club had lost their keys.  It was agreed that they be given until 22nd May to find them.  In the event of them not finding them they will have to pay to have a lock changed and for all necessary keys.

Goal posts – the colts football club should be told again to remove the goal posts from inside the pavilion by the end of the week.

Village Society – the society now have a new committee.  Mr. Williamson suggested that as Heron appear to forming a similar society the two committees should interact.

 

The meeting ended at 10.00 p.m.

 

 

Chairman ………………………………………….      Date …………………………………………

 

 

Minutes of the meeting of Waterbeach Parish Council held on Wednesday, 26th May, 2004 at 9.30 p.m. in the school gym.

Present: Mr. D. Benton; Mr. N. Brown; Dr. C. Grant; Mr. W. Grant; Mr. P. Jones; Mr. M. Leeke Mr. R. Lovett; Mr. W. Saberton; Mr. A. Shipp; Mr. Williamson; Mr. A. Wright (Chairman)

1.  Apologies:  Mrs. J. Cornwell; Mr. D. Halsey; Mrs. N.O’Horo; Mrs. S. Kay.

2.  Planning Matters:

i.        Mr. Mrs. Lavender, 50 Rosemary Road – extensions.  Deferred till 1st June

ii.       L. Sadler & D. Field, Orchards, School Lane, Chittering – increase height of boundary fence from 2 metres to 2.4 metres.  Deferred till 1st June.

iii.     Mr. Mr. Holland, 48 Way Lane – extensions.  Refused.  Re-iterate comments on previous application and endorse comments of neighbour.

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iv.     Mr. Mrs. P. Gibb, Berry House, 33 High Street – fence retrospective application.  Approved. It appears that the fence is on Parish Council land.  5 for; 4 against that a letter should be sent stating this fact and that the owners of the property need to accept responsibility for the fence.

v.      D. Shipp, 11 Way Lane – garage.  Deferred till 1st June.

vi.     O. Johnson, 30 Station Road – top & fell sycamore, remove large limb of apple tree. Deferred till 1st June.

  1. Recreation Ground Matters – minutes of RGCU circulated.  Deferred till 1st June.
  2. Groundsperson:  The members of the public were asked to leave as the groundsperson’s salary would be discussed.  Four candidates had been interviewed by the appointed parish councillors.  Having heard the credentials of the selected candidate  Mr. Shipp endorsed the recommendation of the panel, seconded by  Mr. Benton.
  3. Any other matters. There were no other matters to discuss.

 

The meeting ended at 10.00 p.m..

 

Chairman ……………………………………….      Date  …………………………………………...

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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