Minutes of the monthly meeting of Waterbeach Parish Council  held on Tuesday, 6th July, 2004 at 7.30 p.m. in the New Pavilion.

Present:  Mr. D. Benton; Mr. N. Brown; Mrs. J. Cornwell; Mr. W. Grant;  Mr. D. Halsey; Mrs. N. O’Horo;  Mr. P. Jones; Mr. M. Leeke; Mr. W. Saberton; Mr. A. Shipp; Mr. M. Williamson; Mr. A. Wright (Chairman);

In attendance:  Mrs. J. Coston, County Councillor; Mr. J. Hockney and Mrs. J. Williamson, District Councillors; the Clerk, 2 members of the public and Pc. Phil Shulver

Matters raised by members of the public:

There were no matters raised

Pc. Shulver had been invited to the meeting to give parishioners, with policing concerns, the chance to raise them and for the Parish Council to discuss policing issues in the parish. 

  1. Apologies:  Dr. C. Grant; Mrs. S. Kay.
  2. To approve the minutes of the meeting held on 1st June, 2004: 

The Minutes were approved and signed.

  1. Matters arising from the Minutes of the meeting held on 1st June, 2004:

Loop system – Mr. Wright is investigating.

Way Lane school entrance – Mr. Wright agreed to arrange a meeting with Nick Moir.

Youth meeting – the meeting with Robin Giles and Geoff Redhead is to take place on 7th June.  Mr. Wright will be attending.

Groundsperson – the new groundsperson had commenced his employment on 1st July.

Recreation Ground Users Committee – the next meeting will be held on 13th July.

Risk Assessment – the Internal auditor had recommended that Zurich Insurance be contacted for information.  A package had already been ordered by the Clerk.

Highway Committee – a meeting had been arranged for 7th July.

  1. To approve the Minutes of the meeting held on 15th June, 2004:

The Minutes of the meeting were approved and signed.

  1. Matters arising from the Minutes of the meeting held on 15th June, 2004:

There were no matters arising.

  1. To approve notes of annual inspections:

The notes from the annual inspections were approved.  It was agreed that the jobs detailed should be acted upon.  Mr. Shipp expressed concern about the planting of a lime near the village sign.  It was agreed that the planting of another species would be considered in the autumn.

Tennis netting – the Clerk had met with the insurance assessor who would be submitting a report.

  1. Planning Applications:

i.        C. Crickmore, Traveller’s Rest, Chittering – redevelopment of existing caravan park to compromise 39 touring pitches, new toilet/shower/laundry block, reception building and internal road.  Extension to 11 months from 6th February to 5th January. Agreed. Mr. Shipp proposed, seconded by Mr. Williamson that there should be a condition of 21 day stay on any individual caravan and that for the closed season all caravans must be off site.  For: 7, Against: 2, Abstain: 1.

Mr. Grant proposed an amendment to the season  being for six months, seconded by Mrs. Cornwell.  For: 4, Against: 5, Abstain: 1. 

ii.       Mr. Mrs. Petchell, Vicarage Farm, Chittering – extension.  Approved

iii.     Mr. Mrs. Holland, 48 Way Lane – amendment.  For information. Noted.

SCDC replies:

Refusals:

Mr. Mrs. Chester, 53 Winfold Road – extension.

Mr. Mrs. Gibb, 33 High Street – fence.

Approvals:

Mr. Mrs. Holland, 48 Way Lane – extension

Appeals:

Notice of appeal Houston Crest Properties, Landbeach Lakes, Ely Road – hotel

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  1. Annual Audit for year ended 31 March 2004 – see previously circulated papers:

Mr. Williamson proposed, seconded by Mr. Brown that the accounts as prepared and circulated by the Clerk be approved.

i.        Statement of Assurances:

      Councillors responded to the questions in the statement of assurances and noted the comments       of the internal auditor in relation to financial regulations and risk assessments.

       It was agreed that a finance meeting be held on 20th July.

9.      Recreation Ground Matters:

No matters to be discussed.

10.   School access – closure from Way Lane during school hours:

Mr. Leeke proposed that the SCDC Retuning Officer be asked to find an alternative site for the polling station or negotiate the closure of the school as due to the decision taken by the school’s head to close off the accesses to the school parishioners were known to be discouraged from voting.  Seconded by Mr. Shipp and agreed.

Mr. Wright proposed that the right of way through the school grounds was not pursued.  For: 9 Against 2.

11.   Ditch maintenance – Clayhithe Road:

Beverley Jones, CCC farms patch officer is negotiating with a contractor who wishes to carry out underground work on CCC farm land in the parish.  A meeting is to be held on 9th July with the interested parties.

12.   Superannuation – Additional Voluntary Contributions:

Mr. Williamson reported that all the necessary information has now been sent to NALC by CALC.

13.   Correspondence:

CCC – Structure plan 2003

CCC – Local Government Revenue support grant – floors and ceilings

CCC – change to local bus services.

CCC – services

CCC – Guided bus way

Countryside Agency – map of common land

Royal Mail – copy of letter to Mr. Paice, MP re. Postal services with assurance that Saturday would resume.

Cambridgshire Constabulary – Police Authority Newsletter

Waterbeach Community School – Way Lane closure

Waterbeach Community School – Way Lane closure

Emmaus – invitation to open day on 10th July

Waterbeach Brass Band – re. Clash of time with library on 14th April and storing of drum.

Winfold Resident Group – meeting with parish councillors to discuss possible placement of litter/dog foul bins.  The Council representatives would discuss this when they attended the next residents’ group meeting.  The residents group stated there disappointment in the Council’s decision not to permit play equipment on the grassed area of Clare Close and request that the Council change their mind.  The Council agreed that the area would not be used for play equipment.

NHS – survey of workplace no smoking policies.

MD Contractors – offer of services.

14.   Approval of Accounts:

Mr. Williamson proposed, seconded by Mr. Saberton and agreed that the accounts be paid.  It was agreed that Mr. Hobbs be informed that the council are of the opinion that he does not have the necessary documentation to spray on public ground.  The future maintenance of the cricket square and bowls green is to be considered once the clerk has been able to discuss the matter with Mr. Stubley, the new groundsperson.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            

 

 

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15.   Representatives Report.

i.          County Councillor report: Mrs. Coston was not present.

ii.        South Cambridgeshire District Councillor report:

      The newly elected district councillors, Mrs. Jane Williamson and Mr. James Hockney were welcomed by the Chairman.  Mr. Hockney reported that he had handed a small petition for improved road safety to CCC and SCDC.  Mrs. Williamson reported that she would be serving on the planning committee and possibly some others.

16.  Village Matters:

Mr. Halsey reported that the Community Association is in apparent chaos with the departure from the village of the secretary and the forth coming elections for which there is little interest.  Mr. Halsey recommended that the council send correspondence to the Community Association regarding their concerns over large vehicles on the Gault on Feast Day.

Car Dyke – a suggestion for a seat on Car Dyke had been received.

It was suggested that a white line is marked around the edge of the recreation ground to mark a track for joggers and dog walkers.

Chittering re-cycling plant – obnoxious smells had been reported by residents of Chittering to the manager of the plant who had apparently dealt with the problem.

 

The meeting ended at 9.45 p.m.

 

 

Chairman ……………………………………….      Date ……………………………………….

 

 

Minutes of the meeting of Waterbeach Parish Council held on Tuesday, 20th July, 2004 at 7.30p.m. in the New Pavilion.

Present:  Mr. D. Benton; Mrs. J. Cornwell; Mr. W. Grant;  Mr. D. Halsey; Mrs. S. Kay; Mr. R. Lovett; Mrs. N. O’Horo;  Mr. P. Jones; Mr. M. Leeke; Mr. W. Saberton; Mr. A. Shipp;  Mr. A. Wright (Chairman);

In attendance:  Mrs. J. Coston, CCC; Mrs. J. Williamson, SCDC; Mr. J. Hockney, SCDC; the Clerk and 10 parishioners.

Matters raised by members of the public:

  1.  Apologies.
  2.  Planning Applications:

i.         C. Crickmore, Traveller’s Rest, Chittering – redevelopment of existing caravan park to compromise 39 touring pitches, new toilet/shower/laundry block, reception building and internal road.  Extension to 11 months from 6th February to 5th January.   A site meeting with Sue Reynolds, CCC, to discuss highway issues relating to this application. In view of the fact that  SCDC had not requested that Sue Reynolds comment on this application it was agreed that the Parish Council should request that this consultation is made.  Mr. Grant proposed, seconded by Mr. Saberton and agreed that the existing six month season is not extended.  For: 9; Abstain: 1.  Mr. Grant proposed that SCDC should be made aware that the 20 ft roadway into the site off School Lane in the existing licence is not currently observed and that this requirement should be put in place. There also needs to be improvements to School Lane between the site entrance and the junction with the A10 and improvements for caravans accessing and leaving the site.  Seconded by Mrs. Cornwell and agreed. 

ii.        Lorraine Evans, Travellers Rest – public entertainment licence.  The Council considered that the frequency of the licence and the cessation time of events unacceptable.  The Council suggested that a licence for a fifteen events per year was adequate with cessation of each event at midnight.  The licence should permit events in the public house and not in marquees or other buildings on site.

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iii.     N. Brown, land at Denny Lodge Farm, Chittering – construction of farm road.  Refuse.  Unacceptable increase in heavy traffic on School Lane

iv.     N. Brown, Denny Lodge Farm, Chittering – change of use of barns to B1C) and B8 use.  Approve subject to the barrier not being permitted and the farm road application not being permitted.

v.      Mr. Mrs. Hawes, 40 Bannold Road – extension.  Agreed subject to neighbours.

vi.     Environment Agency, Whitmore Way – provision of flood defence barrier.  Mr. Grant declared an interest.  Approve.

vii.   G. Quartey, 65 Rosemary Road – extension.  Refuse.  Lose of car parking space.  Application is contrary to SCDC requirement to original plan to provide adequate off street parking

viii.  Mr. Mrs. Chating, New Farm, Long Drove – revised red edge around site.

      SCDC replies:

     Approvals:

      L. Sadler & D. Field, Orchards, School Lane, Chittering – increase in height of boundary    fence to 2.4 metres

Mr. Mrs. Lavender, 0 Rosemary Road – extension

Mr. Scarff, 74 Cambridge Road – conservatory

David Shipp, 11 Way Lane – garage.

  1.  Community Youth Building:

            i.           Structural survey:  a copy of the survey carried out by Richard Money Associates was distributed.  The survey suggests that the building is not unsound or unserviceable, that there is no need for concern, on present evidence, of the proximity of the trees.  The survey also noted the finishes and insulation could be upgraded.  Mr. Shipp proposed that additional insulation was not added.  Mr. Shipp reminded the Council that the existing planning permission is to extend the existing building.

ii.        Notes of meeting  - the notes from the meeting of the Community Building Committee held on 24th June were circulated and noted.

iii.      Youth provision costings – as a  result of the meeting held 7th July with Geoff Redhead, Fen Edge, and Nick Moir and Robin Giles, WAY costings for the running of the youth club and costings for the refurbishment of the old pavilion had been prepared by Dr. Grant and the Clerk.  These figures along with the minutes of that meeting were noted.  A copy of the costing should be sent to Geoff Redhead and Nick Moir.

  1. Recreation Ground matters:

Mrs. Kay reported that she had spoken to Mr. Beasely regarding the PAT testing of all the youth club electrical equipment.  Mr. Beasely considers that it is the responsibility of the parish council to have the youth club equipment tested.  It was agreed that a letter be sent to Mr. Beasley stating that the youth club need to obtain a PAT certificate on all their electrical equipment by 30th August, 2004.  The Council need to have site of this certificate and a register of electrical equipment on site.  The Council did not consider it their financial responsibility to carry out this work.  A copy of the letter sent should be sent to Geoff Redhead and Nick Moir.

Mr. Grant raised some of the points raised at the Recreation Ground Users Committee.  Additional dog signs were requested.  There is one spare one.  Councillors were asked to consider the most appropriate gap to put it in.  The gap from the car park onto the recreation will be filled with a gate.

No letter had been received by the colts football club regarding the beer festival.  The Clerk apologised for this and agreed to rectify it immediately.

Groundsperson job description – the RGUC again requested a copy of this.  It had been agreed that the job description was not for circulation. Agreements which are to be written for all clubs using the recreation ground will set out procedures for use of the facilities. The Clerk, Dr. Grant and Mr. Grant would produce some draft agreements.

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Bowls Club – there is still concern about the hole in the fence from the skateboard park.  This

 

should be monitored.

The bowls club reported that the mower has broken down a number of times.  The Clerk reported that the repairs had been minor and that she had been discussing the machine with the groundsperson that day.

The RGUC requested that the sides of the skate ramp be boarded in.  The parish council had considered this previously and decided against it.

The RGUC are preparing a vision for the recreation ground and wish to hold a meeting with the parish council in November.  It was agreed that the RGUC could present their vision of the recreation ground to the parish council meeting on 16th November.

Mr. Shipp requested that the recently planted horse chestnut tree receives frequent and regular watering.

 

  1. Finance report  - April – June 2004 figures:

The Clerk had prepared first quarter expenditure comparisons with the budget figures.  These had been circulated and were noted and agreed.

  1. Any other matters:

Mrs. Coston reported that cycle bridge is being used by 1400 people per day.

Mrs. Coston reported that there will need to be another meeting regarding the Northern Fringe.

Mr. Grant had been contacted by a man who had some military medals which he wishes to donate to the village.  Mr. Wright advised that Nick Moir is dealing with this.

Hearing loop – Mr. Wright had contacted the providers.

 

The meeting ended at 10.05 p.m..

 

 

 

Chairman …………………………………..      Date …………………………………………...

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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